| SIP AND TWIRL| ARIZONA WEDDING PLANNER: Stay Organized on Your Wedding Day! / by Kristen Bradley

Even if you’ve rocked wedding planning thus far, you will have plenty of other things to do when your big day arrives aside from tending to the large event details.  This is where your planner will add tremendous value. Take a look at these planning tips below that you can use alongside of your planner to help your wedding run smoothly all day long!  

Photo by Bradford Jones

Photo by Bradford Jones

Have a wedding day timeline

If there is one thing we love to use on wedding day to help us conduct a successful event, it’s a trusty wedding day timeline.  A timeline will help you coordinate vendors, keep time for some of the major moments of the day like first look, and it will help with the over all rhythm and pace of the day.  If you are working with a planner, they will help you with this, and if you’re not, it’s a great idea to create one with a designated point person (more below!), who will check-up on all details throughout the day to make sure everything is going smoothly.

Designate point people

Of course if you have hired a planning team, these experts will act as your designated point person/team.  If you don’t have a planner that you’re working with, it’s a great idea to assign specific people to specific responsibilities for the major pieces of the day.  For example, connect your maid of honor with your photographer so that she can text where something spontaneous might be happening that you’d love captured.  Make sure you brief your friends or family in advance of wedding day so that they thoroughly understand where they are needed and by what time, (point to your already created wedding day timeline!).  

Sip and Twirl Wedding Planner
Photos of the Sip and Twirl team by Bradford Jones

Photos of the Sip and Twirl team by Bradford Jones

Create a wedding week and wedding day checklist

You’ve got a ton of things swirling around in your head.  Even if you don’t check anything off of your list immediately, you will feel empowered after writing a master and a day-of checklist.  This exercise will help free your mental energy so that you can work through the tasks on hand with your team of helpers and planners.  Your planner will be a pro at this one.  Ask you planner if they have a basic checklist you can start with, and then you can add on any unique items for your special day.  

Label your decor

Label your decor well in advance, and you’ll be able to breathe a sigh of relief the couple of days before your wedding as guests begin arriving and things get next level busy.  If each box is labeled before your decor items arrive at your venue, it will save you having to answer questions about the placement of each individual centerpiece, your photos, signs, or other location specific pieces.  

Photo of the Four Seasons Resort by Bradford Jones

Photo of the Four Seasons Resort by Bradford Jones

Make packing lists

Ok, enough with the lists, right?!  Actually, a packing list will really come in handy not only for wedding items, but for things you will need at your venue you might not think about in the rush of your big day.  Some of these items could be the items in your wedding day emergency kit, an extra pair of shoes if your feet feel like they are going to fall off, your written vows, the rings, etc….  Do this well in advance to achieve peace of mind the days leading up to your wedding. 

We'd love to hear from you!

If you're looking for a little, (or a lot!), of help during your engagement, we'd love to hear from you!  We are a passionate group of wedding planning professionals, based out of Scottsdale, Arizona.  We can be reached at (480) 648-0663, or you can drop us a line at info@sipandtwirl.com.